Privacy policy Privacy policy

The following statement explains our policy regarding the personal information we collect about you.

  1. Overview
  2. Information collection
  3. Information access
  4. Use of collected information
  5. Length of data storage
  6. Site security
  7. Changes within this privacy policy
  8. Contacting EUN Partnership aisbl

The Spice Portal is dedicated to respecting the privacy of its users. Our intention is to provide a secure and safe environment for all users. The following statement outlines the policies by which the Spice Portal collects, manages, and uses the data provided to us by users, and how users of the portal may exercise their rights. Use of the Spice Site indicates you have read these policies and agree to abide by them.
The Spice Portal is controlled by EUN Partnership aisbl, the legal name for European Schoolnet. Contact information can be found below.

Information collection
To serve its users as best as possible, the Spice Portal requires users to submit the following information as a part of the registration process:

  • Registrant data: title, name, surname, email address, country, role (occupation), subject taught, language/s spoken,
  • School data: type of school, school name, address, town, post code, country, region, email, website, pupils’ age range,

In addition, information such as user IP address, internet service provider (ISP), web browser, operating system, approximate times of use, referring site, email address, specific user interactions with the systems functionality and any similar data exchanged between a user's computer and the servers of the  Spice Portal will be collected. These will not be linked to specific user accounts except as indicated below.

Finally, aggregate statistics will be collected regularly, including, but not limited to, the number of users during a specific period, the preferred subjects and/or countries chosen by teachers, and account usage.
Information access
During the registration process, users will be asked to specify a unique username and corresponding password. Through this username/password combination, users may access their account and use the restricted area of the site. Users can edit or delete their profile information at any time.

Use of collected information
Personal information provided by the user or collected during usage of the Spice Platform will only be used to:

  • Enable and improve the user experience within this and similar projects via access control, tracking usage frequency, habits, preferences and settings;
  • Inform the user of activities he or she might interested in within this or other EUN projects and about any developments and updates related to the Spice project;
  • Assist in the registration and sign up to other EUN projects by pre-filling the relevant registration forms;
  • Allow and facilitate monitoring and research activities within and across EUN projects and activities;

Access to this information is strictly limited to EUN Partnership aisbl, education ministries, third parties carrying out research activities and entities in charge of implementing the Spice Platform. The transfer of specific data to other third parties can be permitted under the specific authorisation of the Data Controller; such authorisation will only be granted by the Data Controller to third parties with a legitimate interest in this information, taking into account the context and scope of the Spice Platform and/or the Spice project (e.g., educational organisations; governmental bodies; research centres; universities; partners in Spice). Personal data will only be transferred in accordance with applicable regulations. Whenever possible, data will be processed in an anonymous way, especially if transferred to third parties for research purposes. EUN Partnership aisbl will not divulge your personal data for direct marketing purposes to third parties.

EUN Partnership aisbl will have access to provided account information and can modify and/or delete information as needed to maintain the integrity of the user database or to ensure the proper operation of the Spice Platform.

Length of data storage
Personal data provided by the users of the site or collected during their usage of the site will not be stored by EUN Partnership aisbl in a form allowing the identification of the users for longer than five years after the last use of the Spice Platform by the user or, in the case of multiple registrations, 5 years after the last use by the user of any site maintained by EUN, whichever is the later. In addition, registered users may contact the EUN Partnership aisbl as indicated below to terminate their accounts, which will result in the deletion of the personal data that they have provided during registration.

Site security
The Spice Portal has implemented and continues to maintain appropriate technical and management measures to keep your personal information secure and safe from loss, damage, corruption, or deletion.

Changes within this privacy policy
Any and all changes to this privacy policy will be posted here, and will take effect upon their publication. If you have any questions or concerns about this privacy policy, at any time, please contact privacy[at]

Contacting EUN Partnership aisbl
EUN Partnership aisbl is based in Brussels (Belgium). For any questions related to the Spice platform, including your rights to access, correct and delete your personal information under applicable data protection law, you can contact us:

  • via email: privacy[at]
  • via post:  EUN Partnership aisbl

                         Rue de Trèves 61
                         B-1040 Brussels

  • via telephone: +32.2.790.75.75